an IT engineer and I need help. I have proposed to do a project to automate the filling out of a document and stop depending so much on the excel that they made and the Google survey, but they would also like to continue using these same ones and that it is updated in the database, that is, that it also captures the information from the excel. And that these systems are managed by two departments with two different roles and sub-roles. The name of the project could be: Document Management Automation (AGD) In ​​summary: The main objective of this project would be to develop an integrated system that automates the process of filling out documents and allows the updating of data from Excel and Google forms. To reduce the dependence on doing it manually...

**Document Management Automation (AGD) Project Proposal**

**Overview**

The Document Management Automation (AGD) project aims to develop an integrated system that automates the process of filling out documents, updates data from Excel and Google Forms, and reduces manual dependence. This system will cater to two departments with distinct roles and sub-roles.

**Project Objectives**

1. Automate the process of filling out documents.
2. Integrate data from Excel and Google Forms.
3. Reduce manual dependence on document filling and data entry.
4. Provide a centralized database for data storage and management.
5. Ensure data consistency and accuracy across all systems.

**System Requirements**

1. **User Roles and Permissions**
	* Department 1: Role 1 (Admin) - Create, edit, and delete documents.
	* Department 1: Role 2 (Editor) - Edit and update documents.
	* Department 2: Role 1 (Admin) - Create, edit, and delete documents.
	* Department 2: Role 2 (Editor) - Edit and update documents.
2. **System Components**
	* Front-end: User interface for document filling and data entry.
	* Back-end: Database management system for storing and retrieving data.
	* Integration: API connections for Excel and Google Forms data import.
3. **Database Design**
	* Design a relational database schema to store document data, user information, and permissions.
	* Implement data validation and consistency checks.
4. **Security**
	* Implement user authentication and authorization mechanisms.
	* Ensure data encryption and secure data transfer.

**Technical Requirements**

1. **Programming Language**: PHP 8.x
2. **Framework**: Laravel 9.x (or similar PHP framework)
3. **Database**: MySQL 8.x (or similar relational database management system)
4. **API Connections**: Google Forms API, Excel API (e.g., PHPExcel)
5. **Front-end**: HTML5, CSS3, JavaScript (e.g., React, Angular)

**Project Timeline**

1. **Requirements Gathering**: 2 weeks
2. **System Design**: 2 weeks
3. **Front-end Development**: 8 weeks
4. **Back-end Development**: 10 weeks
5. **Testing and Quality Assurance**: 4 weeks
6. **Deployment and Maintenance**: 2 weeks

**Project Risks and Mitigation Strategies**

1. **Integration Challenges**: Regularly communicate with stakeholders and developers to ensure smooth integration.
2. **Security Concerns**: Implement robust security measures and conduct regular security audits.
3. **Data Consistency**: Design a robust data validation and consistency checking mechanism.

**Conclusion**

The Document Management Automation (AGD) project aims to develop an integrated system that automates document filling, updates data from Excel and Google Forms, and reduces manual dependence. By following this project proposal, we can ensure a successful implementation of the system, meeting the requirements of both departments and stakeholders.

**Next Steps**

1. Conduct a detailed requirements gathering session with stakeholders.
2. Develop a detailed system design document.
3. Begin front-end and back-end development.

Please let me know if you need any further assistance or clarification on this project proposal.